The Assistant Trucking & Shunting Manager is responsible for managing the day-to-day operations, as a backup for our Logistics Departments, handling daily co-ordination with clients.
The Assistant Trucking & Shunting Manager has responsibility for providing a reliable, profitable and professional shunting service of our SSB Division at JJ Transportes, Lda.
The Assistant Trucking & Shunting Manager reports to the Trucking & Shunting Manager.
Duties & Responsibilities:
The scope of responsibilities of the Assistant Trucking & Shunting Manager Manager covers management of the SSB operations team on day to day activities, overseeing all tasks for the SSB Operations Department of the Company, taking ownership, being cost effective and contributing all the time for the smooth running of the Department and to protect Company brand/image.
Outline of Duties & Responsibilities:
Ensure that all new employees/drivers are hired within the guidelines of recruitment policy and are trained and educated according to the company standards and health and safety requirements;
Ensure a professional working environment at all time; Maintaining awareness levels of all SSB employees regarding health and safety in the workplace;
Provide clear instructions to the drivers with of what is expected of them when carrying out their duties;
Ensure that all company assets are well taken care of and are kept in good condition;
Retaining and acquiring business through exceptional service delivery and relationship building;
Maintaining standardized policies and procedures of operations across the department;
Developing and leading a cohesive team capable of planning and executing day-to-day activities in a safe, professional, efficient and cost effective manner;
Effectively managing and liaising with stakeholders, both internal and external;
Update customers on the position of the cargo as and when changes take place; Update Customer specific delivery details when needed and/or required;
Ensure cargo is allocated to trucks with due consideration to customer requirements and nature of the cargo;
Ensure required arrangements are in place at all times for timely loading and offloading of cargo;
Ensure require funds for each trip are issued as agreed with management;
Coordinate with yard logistics team on the loading and off-loading of trucks in Beira port and or other locations such as warehouse and/or any other customer;
Ensure required arrangements are made and communicated to the operations staff to enable late release and offloading of trucks in the port;
Communicate/coordinate requirements for specific loads to drivers and follow up to ensure all instructions are followed;
Monitor and track the trucks to ensure shortest possible round trip times with consideration to destination;
Ensuring compliance with relevant legislation including HR requirements and internal policies. Liaise and coordinate with HR Department, regarding the control of drivers documents validity, ensuring Proof of Delivery documents are collected from all drivers and all records are up to date;
Report to Management/Legal and HR Departments any deviation from regulations and/or any misconduct by any driver, in order to ensure corrective actions;
Monitor satellite tracking to identify drivers “not moving” and or any problems with reporting of satellite units;
Liaise and coordinate with Logistics Department at all times with port and/or customs and/or road authorities procedures as relates to the company and the movement of our trucks and provide them a daily updated report;
Liaise with Documentation Department and ensure that the trucks have got valid documents and licenses;
Contribute with any innovative ideas or ways that may improve the operations and/or efficiency of the company and share/communicate it in a proper manner to management;
Monitor and supervise operations team, in order to ensure that all movements done by trucks are updated in FMS;
Liaise with E-check Assistant with regards to monitor and control the fuel consumption of SSB trucks;
Respond to customer queries timeously and ensuring company interests are defended all time;
Perform other tasks as may be required by the Trucking & Shunting Manager.