The Human Resources Officer - Recruitment assumes all the responsibility for conduct full RLC (Recruitment Life Cycle) to support vacancy needs including sourcing candidates, pre-screening, testing, programming of interviews, face to face interviews, selection, reference checks, and candidate pre- and post-offer management. Guide and support the interview process to ensure a targeted competency based selection process while maintaining a positive candidate experience and promoting the J&J Group as an employer of choice.
Duties & Responsibilities
The scope of responsibilities of the Human Resources Officer - Recruitment is to coordinate the staff recruitment process and provide advice to support the managers ensuring that they have accurate and timely information in order to make effective decisions.
Outline of Duties & Responsibilities:
Assist in educating Hiring Managers on the recruitment process.
Ensure Recruitment Requisitions are properly completed and authorized.
Ensure that job descriptions, job profiles and person specifications for vacant positions are available and up to date.
Ensure all recruitments are done in line with the Recruitment Policy and Procedure.
Manage monthly hiring targets against forecast and current vacancies.
Research and recommend sources for active and passive recruitment and effectively advertise vacant positions using appropriate media, first internally then externally.
Formulate job specific interview questionnaires in conjunction with hiring managers.
Categorize applications into job functions and suitability levels.
Pre-screen applications for hiring manager review and schedule and participate in job interviews as necessary.
Arrange for psychometric testing and assessment, collect and collate results and issue reports to respective managers.
Maintain a record of the activities undertaken and the progress made in the recruitment process and keep hiring managers informed.
Complete pre-employment checks including reference checks and ensure pre-employment medicals are performed or health certificates are submitted.
Maintain regular contact with shortlisted candidates, promoting a positive experience of their association with J&J Group during the recruitment process.
Prepare documentation for candidate offer and creation of employment contracts.
Manage pre and post candidate offer process including the letter of appointment, copy of the job description, and an induction pack.
Ensure that unsuccessful candidates who were interviewed are informed.
Compile monthly recruitment analysis reports.
Maintain electronic and/or paper records of all recruitment related documents, including CV’s, advertisements, application forms, and interview and candidate assessments.
Maintain electronic database of applicants and control the Recruitment component of the HRIS.
Submit a monthly report on recruitment activities, including number of vacancies, engagements, staff turnover, candidates interviewed, and time-to-completion of recruitment.
Perform other official duties as required.